Microsoft 365 productivity illustrations

The Microsoft 365 enterprise solution series provides guidance for implementing Microsoft 365 capabilities, especially where capabilities cross technologies, including Teams architecture diagrams.

The logical architecture of Microsoft 365 Copilot with security and deployment guidance.

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PDF | Visio Updated October 2023

Copilot combines the power of large language models (LLMs) with your data in the Microsoft Graph — your calendar, emails, chats, documents, meetings, and more — and the Microsoft 365 apps to provide a powerful productivity tool. This series of illustrations provides a view into new logical architecture components. It includes recommendations for preparing your environment for Microsoft 365 Copilot with security and information protection while assigning licenses.

The logical architecture of productivity services in Microsoft 365, leading with Microsoft Teams.

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PDF | Visio Updated September 2023	Microsoft provides a suite of productivity services that work together to provide collaboration experiences with data governance, security, and compliance capabilities. This series of illustrations provides a view into the logical architecture of productivity services for enterprise architects, leading with Microsoft Teams.

Microsoft 365 for frontline workers can help you connect and engage your workforce, enhance workforce management, and increase operational efficiency. You can use the capabilities included with Microsoft 365 for frontline workers, from Microsoft Teams, to SharePoint, Viva Connections, Viva Engage, and the Power Platform, or add in solutions from our partners in the digital ecosystem to connect with existing systems or create custom solutions for your business.

Use the following posters to start envisioning what your organization can do with Microsoft 365 for frontline workers.

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PDF | Visio Updated April 2024	Frontline worker scenarios This poster provides an overview of the scenarios you can implement for your frontline workforce to increase communications, enhance wellbeing and engagement, train and onboard your workers, and manage your workforce and operations. Related solution guides Microsoft 365 for frontline workers
PDF | Visio Updated April 2024	Healthcare scenarios This poster provides an overview of the scenarios you can implement for your frontline workforce in a healthcare setting. Related solution guides Get started with Microsoft 365 for healthcare organizations
PDF | Visio Updated April 2024	Retail scenarios This poster provides an overview of the scenarios you can implement for your frontline workforce in a retail setting. Related solution guides Get started with Microsoft 365 for retail organizations

Employee engagement is a significant contributor to workplace satisfaction, retention, and productivity at any organization. Across Microsoft 365, there are multiple ways to communicate and engage your audience.

Knowing which method (or combinations of methods) to use and when to use them depends on your audience and the communication culture of your organization.

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PDF | Visio Updated January 2022	This poster illustrates how Contoso keeps employees informed and engaged across popular communication scenarios. Contoso uses a variety of Microsoft 365 apps, including a new offering, Viva Connections. Related solution guides Organizational communications: Guidance, methods, and products

This illustration includes information for IT architects about Microsoft 365 Groups. To learn about configuring and administering Microsoft 365 Groups and teams for collaboration in your organization, see Set up secure collaboration with Microsoft 365 and What is collaboration governance?.

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PDF | Visio Updated May 2022	These illustrations detail the different types of groups, how these are created and managed, and a few governance recommendations.

Microsoft provides tools to migrate your on-premises network file shares and SharePoint Server sites to Microsoft 365 with an emphasis on protecting and ensuring your content's security during migration. This set of illustrations demonstrates the various methods available to move your content to SharePoint, Teams, and OneDrive and how your data flows through the process.

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PDF|Visio Updated March 2021	Includes: File share migration SharePoint Server migration For more information, see Migrate your content to Microsoft 365.

Microsoft 365 includes a broad set of information protection and compliance capabilities. Together with Microsoft’s productivity tools, these capabilities are designed to help organizations collaborate in real time while adhering to stringent regulatory compliance frameworks.

This set of illustrations uses one of the most regulated industries, financial services, to demonstrate how these capabilities can be applied to address common regulatory requirements. Feel free to adapt these illustrations for your own use.

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English: Download as a PDF | Download as a Visio Japanese: Download as a PDF | Download as a Visio Updated November 2020	Includes: Information protection and data loss prevention Retention policies and retention labels Information barriers Communication compliance Insider risk Third-party data ingestion

Security and information protection for multi-region organizations with a single Microsoft 365 tenant

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PDF | Visio Updated March 2020	Using a single Microsoft 365 tenant for your global organization is the best choice and experience for many reasons. However, many architects wrestle with how to meet security and information protection objectives across different regions. This set of topics provides recommendations.

Depending on your environment, some tools are better suited for certain architectures.

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PDF | Visio Updated September 2021	The architectural material helps you plan your deployment for the following architectures: Cloud-native Co-management On-premises Evaluation and local onboarding

eDiscovery (Premium) end-to-end workflow and data flow, including within Microsoft 365 Multi-Geo environments.

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View as an image | Download as a PDF | Download as a Visio Updated October 2020	Includes: End-to-end workflow in a single environment End-to-end workflow in a Microsoft 365 Multi-Geo environment End-to-end data flow supporting the EDRM workflow

This poster helps you decide which Microsoft telephony solution is right for users in your organization. It describes Phone System, Microsoft's technology for enabling call control and Private Branch Exchange (PBX) capabilities in Microsoft 365 with Microsoft Teams. The poster also describes options for connecting Phone System to the Public Switched Telephone Network (PSTN).

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PDF | Visio Updated June 2022	For more information, see Plan your Teams voice solution.

With Microsoft 365 and other Microsoft cloud technologies, you can provide your workers with secure access to your organization's on-premises and cloud-based information, tools, and resources from their homes.

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Updated June 2021

For more information, see the article for this poster: Set up your infrastructure for hybrid work with Microsoft 365.

Architectural models for SharePoint, Exchange, Skype for Business, and Lync

Cloud adoption Test Lab Guides (TLGs)