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Manage billing

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Azure DevOps Services

Setting up billing in Azure DevOps is essential for managing costs associated with users, CI/CD concurrency, and extensions. This article guides you through the process to set up billing, change your Azure subscription, remove your billing subscription, and give a user access to manage billing.

All services are billed via Azure. You're not required to use any other Azure services.

Important

  • When you remove the billing subscription from your organization, any paid quantities for the following types of users go back to the free tier of service immediately:
    • Basic
    • Azure Artifacts
    • Azure Test Plans
    • Microsoft-hosted CI/CD
    • Self-hosted CI/CD
  • Before you delete your organization resource in the Azure portal, ensure you changed the billing subscription. Deleting the resource before this change might result in reverting to the free tier of service for your organization. For more information, see Billing FAQs.
  • When billing gets canceled or changed, a resource group gets left behind in the old Azure subscription. It's safe to delete these resource groups if empty. These resource groups take the naming format, VisualStudioOnline-<DEVOPS-ORG-HOSTID-WITHOUT-DASHES>.

Prerequisites

Category Requirements
Permissions - Member of the Project Collection Administrators group. Organization owners are automatically members of this group.
- To give another user access to manage billing: Azure Account Administrator.
- To change your organization's billing subscription:
- Project Collection Administrators group. Organization owners are automatically members of this group.
- Owner or Contributor permission for the Azure subscription, which you can use to purchase.
Subscription An Azure subscription.

Note

Azure DevOps doesn't support the Azure Free Trial.

Set up billing for your organization

Set up billing in Azure DevOps before making any purchases. This is a one-time setup per organization. Once you select an Azure subscription for billing, you can add users and assign licenses.

  1. Sign in to your organization (https://dev.azure.com/{Your_Organization}).

  2. Select gear icon Organization settings.

    Screenshot showing highlighted Organization settings button.

  3. Select Billing.

    Screenshot showing highlighted Billing selection in Organization settings.

  4. Select Set up billing.

    Select Set up billing

  5. Select your Azure subscription, and then select Save.

    Select your Azure subscription

Tip

If your desired Azure Subscription doesn't display, it’s likely because the Azure subscription you’re trying to use is tied to a different Microsoft Entra ID tenant than the one you use to access your Azure DevOps organization. Do the following steps to ensure this Azure Subscription shows when you're configuring billing:

  1. Go directly to your profile (https://aex.dev.azure.com/).
  2. From the dropdown menu, select the Microsoft Entra ID tenant tied to the Azure Subscription you want to use for billing.
  3. Sign in to your organization (https://dev.azure.com/{Your_Organization}).
  4. Select Organization settings > Billing> Set up billing. The subscription should display.

Billing is set up for your Azure DevOps organization. You can review your individual Azure subscription bill at any time.

Change your billing subscription

You might need to change the Azure subscription for your Azure DevOps organization's billing if the subscription is linked to a former user. Consider switching to a shared subscription or removing the billing arrangement. You can remove your billing subscription anytime. Migrating between resource groups isn't supported.

  1. Sign in to your organization (https://dev.azure.com/{yourorganization}).

  2. Select gear icon Organization settings.

    Screenshot showing highlighted Organization settings button.

  3. Select Billing > Change billing. If you don't see the Change billing button, you don't have the right permissions for access.

    Screenshot showing highlighted Billing and Change billing buttons.

  4. Choose your Azure subscription, and then select Save.

    Screenshot showing Azure subscription selection.

Azure DevOps bills the newly saved subscription for your organization.

Remove your billing subscription

  1. Sign in to your organization, choose gear icon Organization settings > Billing > Change billing, and do steps 1 through 4 of the Change the subscription section.

  2. Select Remove billing > Save.

Azure DevOps removes your billing subscription from your organization.

Give a user access to manage billing

Important

Classic admins retired August 31, 2024. You can't add a new coadministrator using the Access control. Remove coadministrators and use Azure role-based access control (RBAC) for fine-grained access control. For more information, see Azure classic subscription administrators.

Assign any of the following roles to a user under the subscription your organization uses for billing: Owner, Contributor, or Service admin. For more information, see Azure roles.

  1. Sign in to the Azure portal as the Azure Account Administrator.

  2. Enter subscriptions in the search box and select Subscriptions.

  3. Select the subscription > Access control (IAM) > + Add.

  4. Select the appropriate role from the dropdown menu.

    Screenshot of sequence of buttons to add role.

  5. Select + Select members, search for a user by name or email address, highlight the user, and then choose Select.

    Screenshot of Add role assignment pop-out pane.

  6. Select Review + assign.

Note

The user must accept their email invitation before they can access the Azure subscription, if they aren't in your directory.

Next steps

Pay for users