Privacy policies in Microsoft Viva Glint

Every Microsoft Viva Glint survey includes links to a privacy policy that users can access. The privacy policy can be either:

• Your organization's privacy policy, if you choose to add it to Viva Glint
• The Microsoft Privacy Statement if you don't add your organization's privacy policy

The Microsoft Privacy Statement explains the personal data Microsoft processes, how Microsoft processes it, and for what purposes. It includes a section specifically addressing personal data processing in commercial products, like Viva Glint, that users can access through an employer or other organization. Before you decide to rely solely on the Microsoft Privacy Statement, review it carefully in coordination with your legal, privacy, and HR teams, to determine whether it meets your organization's needs.

Viva Glint allows your organization to present its own privacy policy to users. By adding your own privacy policy, you can provide more specific information to employees about how your organization handles their personal data, which may be necessary to meet your organization's compliance needs. Again, you should consult your legal, privacy, and Human Resources (HR) teams to determine which privacy policy to include in Viva Glint.

Use your organization's privacy policy in Viva Glint programs

The setup for the privacy policy is self-serve from the admin dashboard.

Follow this procedure:

1. From the admin dashboard, navigate to General Settings and then Company Information.

2. Add the link to your company's privacy policy URL in the bar in the Company Privacy Policy section.

   Your company's privacy policy link is now embedded on Viva Glint's top navigation menu bar, survey header, and survey introduction page. If your link is incorrect, an error message directs you to enter a valid link.

User access to your organization's privacy policy

If your organization chose to add its privacy policy to Viva Glint, users can access it in these places:

1. Survey page: Survey takers can access it from the privacy policy link on survey introduction pages or by selecting the question mark symbol on the surveys' top navigation bar and then Privacy from the dropdown menu.
2. Viva Glint reporting dashboard: From the top navigation menu of the Viva Glint application, select the question mark symbol and then Privacy from the dropdown menu.

To use the Microsoft Privacy Statement

If your organization doesn't add its privacy statement to Viva Glint, a link to the Microsoft Privacy Statement will automatically be presented in Glint's top navigation menu bar, survey headers, and survey introduction pages.