Edit

Share via

Create a canvas app with data from a list

  • Article

In this article, you can create a canvas app in Power Apps from Lists or SharePoint. You can create the app from within Power Apps or SharePoint. Alternatively, you can create the app based on a list in an on-premises SharePoint site if you connect to it through a data gateway.

The app you create contains three screens:

  • Browse screen: scroll through all items in the list.
  • Details screen: show all information about a single item in the list.
  • Edit screen: create an item or update information about an existing item.

Note

When you create or view a list in SharePoint, you're automatically redirected to Microsoft Lists. The list can always be found in both Lists and SharePoint. Learn more in What is a list in Microsoft 365?

Prerequisites

You need access to SharePoint and Power Apps through a subscription to Microsoft 365 and Microsoft Power Platform.

Create a list

  1. Create a list in Sharepoint or Lists named SimpleList.
  2. In the list's Title column, add items for Vanilla, Chocolate, and Strawberry.

Watch this video to learn how to create a canvas app from a list:

Create an app in Power Apps

  1. Sign in to Power Apps.

  2. To create a single-page gallery app select Start with a page design > Gallery connected to external data > From SharePoint.

  3. To create a three screen mobile app, select Start with an app template > From SharePoint.

    You see a SharePoint connection appear or are prompted to create a connection. To select a different connection, select on the ... option to switch accounts or create a new connection.

  4. Enter the SharePoint URL and then select Connect. Or, select a recent site.

  5. Select a list and then select, Create app.

    Your app opens in Power Apps Studio where you can design, build, and manage your app. Learn more in Understand Power Apps Studio.

  6. Save your work by selecting the Save icon in the upper-right corner. Give your app a name, and then select Save.

Create an app from a list

If you create an app from a list in SharePoint or Microsoft Lists, the app appears as a view of that list. You can also run the app on an iOS or Android device, in addition to a web browser.

  1. Sign in to SharePoint: https://yourorganizationname.sharepoint.com

  2. Open a list in either SharePoint or Microsoft Lists. If you open the list from SharePoint, you're taken to Lists to view the list.

  3. Select Integrate > Power Apps > Create an app.

    Screenshot that shows the Integrate menu in Lists that lets you create an app in Power Apps.

    You're taken to Power Apps Studio and can see your list in an app as a vertical gallery on the BrowseScreen1 screen.

  4. Select the Save icon in the upper-right menu bar and name your app SimpleApp. Select Save.

Manage your app

Once you create an app, you can play it, save, share, and publish it.

Learn more about these App actions in the Power Apps Studio interface.

Move SharePoint Custom Forms with Power Apps (white paper)